Managing / Control of Subcontractors | How to Manage Subcontractors

          Managing / Control of Subcontractors | How to Manage Subcontractors 

How to manage subcontractors

Managing / Control of Subcontractors

Subcontract HSE Conditions

The organization will ensure that major subcontract agreements with client-approved subcontractors include a clause for strict compliance of the Subcontractor to HSE rules and regulations, with an explicit statement that violation of Organization HSE procedures or any statutory requirements may lead to fines, suspension, or termination of the contract at the subcontractor’s expense.

Kick-off Meeting

Before execution of any subcontract work, subcontractors shall participate in a Kick-off Meeting to be initiated and chaired by the Company project management representative. The meeting agenda shall cover the following:

·         Introduction of personnel and their responsibilities.

·         Subcontractor Scope of work and layout, duration, manpower, etc.

·         Listing the Project HSE Plan and Procedures that the Subcontractor must abide by. Copies of the applicable HSE documents are to be officially sent to the subcontractor.

·         Review contractual implications of subcontractor non-conformance to the HSE Plan.

·         Requirement for incident/accident reporting.

·         Subcontractors to Identify work permit areas, emphasizing confined space entry and evacuation.

·         Discussion of the general site rules and the induction training process.

·         Schedule initial equipment checkout and all safety and equipment inspections.

·         Establish accepted ways and means of disposal of waste material, effluent, spills, etc.

·         Review the transportation of dangerous goods requirements when applicable.

·         Develop a plan and schedule for dealing with any safety deficiencies before construction.

Subcontractor Participation and Compliance

Subcontractor employees working in Company project sites are required to participate in the following activities:

·         Induction Training

·         Tool Box Safety Talks

All Subcontractor employees are expected to comply with HSE rules and regulations that apply to Company workers. 

Sub-contractor HSE Enforcement

·         A notice of non-conformance will be issued to any subcontractor or lower-tier subcontractor when a serious HSE violation is noted.

·         Subcontractors receiving a non-conformance notice will be advised of the close-out procedure and contractual measures against them may be implemented, depending on the circumstances.

·         Subcontractors will be held responsible for any breach of HSE rules and regulations committed by their employees and will receive a non-conformance notice when needed. Violators may be removed from the site without further warnings.